Posted by : Amber Marfatia
Security of a digital document is far better when stored with username and password.This means that only authorised users are able to retrieve the documents, making it more secure than paper, which could fall in the wrong hands. And accessing it is much more fast, easy and easy. One can access it from anywhere - home, office, while travelling....and this way we are going green!!
Switch to paperless billing
If you're still getting paper bills in the mail, consider switching to paperless billing. Many companies, banks, and utilities offer paperless billing options. The bills will typically be in PDF format, which you access online. When the new bill is available, you'll usually get an e-mail or a text message alert. E-bills will save you from having to scan the bills yourself and shredding them.
Download PDF manuals
More and more companies are offering PDF manuals and user guides for everything from digital cameras, TVs, to furniture. If you save your manuals, find the PDF versions online, then recycle the paper ones. PDF manuals are much easier to find on your computer than trying to remember where you kept the paper manuals.
Scan your documents
Scan any paper documents that aren't available in electronic form and any old documents you've held on to. If you have a multifunction printer (all-in-one), put the scanner to good use. Many multifunction printers come with software that automatically converts your scans to PDF files.
Print to PDF
If you want to print something interesting on the Web, like this how to, save yourself some paper and ink by printing it to PDF. There are a lot of free PDF printer programs available and if you use Google Chrome, it has PDF printing built in.
Access PDFs from the cloud and on devices
Going paperless means having a lot of PDF files on your computer, but they don't all need to be locked away there. You might want to store some PDFs in the cloud, to make them more accessible. Cloud services like Dropbox, SkyDrive, and Box let you access your files from multiple devices, from almost anywhere. And if you've got a Kindle, you can always send your PDFs to your Kindle as well.
With so many notes taking apps. it is much easier and efficient to take notes using these softwares (most of them are free) instead of traditional pen - paper. Evernotes, OneNotes, QuickNotes, .... list is endless. For me best is Evernotes - it works every where...and is very sophisticated.
Sign documents electronically
One of the annoyances of electronic documents is that sometimes, you actually have to print them. Documents that require signatures are one reason why. If you've got a smartphone or tablet, however, you can forgo this process by using apps designed to allow you to sign them with your finger or stylus.
Read news papers / magazines on iPad, Kindles.....lets try to save as much paper as possible.....